Formal Bid Proposal

If you are wondering .......

- ...."What shall be included in the Candidacy file ? "

- ...."Which are the criteria asked ? "

- ...."Which form of presentation is the appropriate one ? "

- ...."Who can put together such a big load of data ? "

...EVENT MAKERS’ team, with a total experience time of 101 years, can definitely do the job for you !!!

Scientific Programme Management

Acting as your communication liaison, EVENT MAKERS can organise your scientific activities with swiftness and consistence.

• Correspondence with...
  Speakers / Coordinators
  Scientific Committee (opinion / marks)
  Paper authors
  
• Invited Guests
  Invitation
  Protocol
  
• Scientific papers
  On-line submission / Abstract form
  Abstract book
  Proceedings book
  
• IT Management
  Data entry to individual software
  Database Management

Social Events

In any scientific, financial or commercial event, there is a chance to include performances which will entertain or socialize the clients. EVENT MAKERS’ team will put all its strength and its fantasy so that the event will remain unforgettable to your clients.

Here are some innovative ideas that we can include in your events :

· A formal "Opening Ceremony" would turn to an extravaganza if the cocktail that follows the ceremony would be taken at a place where a photo gallery of movie stars has been set. The "special thing" of the photo gallery will be that the photo frames will be decorated with faux stones or even with crystals..

· A classic "Gala Dinner" can be transformed to a top-end event, if we include in it a contemporary theatrical performance, played by children and having as main theme the one of the Event itself...

· A standard "Farewell Dinner" will become more luscious, if we add a Tango or even a Waltz dance contest.

· A typical "President’s Dinner" will impress the guests further, if the decoration is made by statues made of ice...

Secretarial Support

Pre- & Post-secretariat Services
EVENT MAKERS’ team will take care of all these small details that can affect vitally the completion of your Event, e.g.

• Event attendee data management with use of specific software
• Communication with State and Local Organizations / Groups
• Travel tips & advices to each participant (e.g. visa procedures, weather forecasts, health tips etc.)

Onsite Secretariat Services
This is a crucial point for the organization of the Event. It is the point where bad quality management, insufficient or inexperienced staff and wrong actions cannot be reclaimed or covered from the guests. It is the point, where EVENT MAKERS will take the lead and support every single step, when the big time comes.

Technical Support

EVENT MAKERS’ team is constantly updated on the latest technological innovations around the world, so that we will be able to satisfy each and every need of our clients and to be able to materialize any kind of special presentations.

EVENT MAKERS supplies you with the highest level of technical support, including :

• Sound & Light Systems
• Translation & Voting Systems
• Live links
• Laser shows
• 3D Animation Images
• Stages & robotics
• Video & photo shootings
• Tape recordings & Transcriptions
  

Promotion - Publicity

A perfect exhibition is defined by the approaching procedures of the potential buyers. Continuous flow of information and the right promotion of the product are the two main components towards reaching the above target.

EVENT MAKERS will elaborate an integrated promotion programme, combining in a creative and effective way the following elements :

• Informational printed material
• Internet
• Promotion in relevant printed matters
• Press cover
• Promotional through other relevant events
• Bill posting
  

Inbound Services

Through its long-time cooperation with its loyal suppliers and its long experience on the Tourism sector, EVENT MAKERS’ team can achieve the best suitable rates in market, in the following fields :

• Air / Ferry tickets
  Through our Ticketing Department, we can sufficiently provide you with tickets for all means of transportation, even within peak periods.
  
• Hotel accommodation
  Business hotels, Resorts & Spas, Design Hotels, Family Hotels...
  Our staff’s detailed knowledge on the type of hospitality & Services each hotel provides, allows us to suggest you the type of hotel that really covers your needs.
  
• Hospitality Desks
  Apart of a warm "Welcome !!" at the Airport or the Hotel, Hospitality Desks offer any kind of necessary information or service in zero time...
  
• Transportation
  For EVENT MAKERS team, elements like COMFORT, SECURITY and LUXURY compose the frame of the word "TRANSPORTATION", regardless if the transfer is a long or a short distance one.
  
• Assistance
  This is a basic mechanism of service supply and needs to be prompt and in readiness to
  face any matter that may arise. And Event Makers is proud of being a pioneer in this field, too.
  
• Tours
  The variety of forms of the Greek Nature, gives plenty of choices for travelling around the country. You just have to choose the right "Partner" to organise it !!!!!!!!
  
• Travelling abroad
  EVENT MAKERS is right there to assist you even if you choose to travel abroad. Through its net of partner agencies around the globe, we can satisfy all your needs for any destination on planet Earth...
  
• Sight-seeing tours
  In groups or individually, sightseeing tours diffuse not only the cultural inheritance but also the contemporary achievements of each nation to the rest of the world.
  

Accompanying Persons

A well-prepared Event owes its "noise" not only to the attendees but also to the accompanying people. Although many times they are considered to have a “second role” within the event itself, this does not correspond with the load of impressions they obtain during the event.

Based on that, EVENT MAKERS’ team takes special care of their hospitality programme with a mixture of suggestions, challenges and invitations to do things which will make their stay more creative and unique.

Financial Management

EVENT MAKERS resumes partially or in total the financial management of your event, always following the directions of the organiser. To that, we regularly provide them with Budget updates, which clearly reflect to the operations progress so far and determines the strategy to follow.

In addition to the above, EVENT MAKERS can undertake (always on behalf of the Organiser) all transactions in need, such as invoicing, money collections, payments, deposits, etc.

Sponsoring

Finding the right sponsors is an essential point in the organization of conferences, which requires right timing and approach. EVENT MAKERS’ expertise on the matter, contributes to the following fields :

• We know how to create sponsorship packages with attractive stabilizing benefits,
• We prepare a list of potential sponsors, analyzing the special characteristics of the Conference,
• We maintain a close communication with the sponsors, to achieve the best possible sponsorships.

Statistics


At the completion of the Event, EVENT MAKERS collects and processes all necessary data and delivers them back to the Organiser at the form of a full statistical text book.

We believe that this service is a valuable helping hand for preparing your next Event.